In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of our intent to destroy personally identifiable information related to special education services maintained in Hershey Public Schools (District 37) special education records.
If you wish to maintain this information for your personal records, you need to notify us upon receipt of this notice; otherwise, the information will be destroyed after the date of November 4th, 2024. Please be advised that the records may be needed by the student or the parent(s) for social security benefits or other purposes.
Records to be destroyed are as follows:
Individualized Education Programs (IEPs)
Evaluation Reports
Test Protocols Notifications of Meetings
Notices of Action
Review of Existing Data Summaries
All other personally identifiable information within the Special Education file
The reason for destruction of the above listed items is because they are no longer needed to provide educational services as it has been more than five (5) years since this individual has received special education services at Hershey Public Schools (District 37).
*The district may maintain a permanent record, without time limitation, of a student's name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed.
The school is required to maintain records for a minimum of five (5) years from the date the child no longer received special education and related services.
Copies of records are offered to graduating students and will be maintained for five (5) years.
You may contact Superintendent Jane Davis at 308-368-5575 for more information.